Introduction
Breaking Hundred Circle CIC (“BHC,” “we,” “us,” or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or participate in any of our retreats or services.
By using our website or services, you agree to the terms of this Privacy Policy. If you do not agree, please refrain from using our services.
1. Information We Collect
We may collect and process the following information about you:
1.1. Personal Information: Information you provide directly to us, such as your name, email address, phone number, postal address, and payment details.
1.2. Usage Data: Information about how you use our website and services, including your IP address, browser type, and browsing activity.
1.3. Communications: Records of your correspondence with us, including inquiries, complaints, or feedback.
1.4. Event Participation: Information related to your attendance at our retreats, such as dietary preferences, room allocation, or emergency contact details.
1.5. Cookies: We use cookies to enhance your experience on our website. Cookies are small files stored on your device that help us analyse website traffic and usage patterns. You can manage your cookie preferences through your browser settings.
1.6. Comments: If you leave comments on our website, we collect the data you provide in the comments form, as well as your IP address and browser user agent string to help with spam detection.
2. How We Use Your Information
We use your information to:
2.1. Provide and manage our services, including retreat bookings, payments, and communications.
2.2. Improve our offerings by analysing feedback, usage patterns, and preferences.
2.3. Send updates, marketing communications, and retreat-related information (where consent has been given).
2.4. Use cookies to monitor website performance and provide a better user experience.
2.5. Display and moderate comments left on our website.
2.6. Comply with legal obligations and protect our rights or property.
3. Legal Basis for Processing
We process your information under the following legal bases:
3.1. Consent: When you provide explicit consent for us to process your data (e.g., for marketing communications or accepting cookies).
3.2. Contractual Obligations: When processing is necessary to fulfill a contract, such as retreat bookings.
3.3. Legal Compliance: When we are required to process your data to comply with the law.
3.4. Legitimate Interests: For purposes that are in our legitimate interests, such as improving our services and responding to inquiries.
4. Sharing Your Information
We will not sell your personal data to third parties. However, we may share your data with:
4.1. Service Providers: Third-party companies that assist in delivering our services (e.g., payment processors, event organisers).
4.2. Legal Authorities: When required to comply with legal obligations or protect our rights.
4.3. Emergency Contacts: In case of emergencies during retreats.
5. Data Retention
We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or comply with legal obligations.
6. Your Rights
You have the following rights regarding your personal data:
6.1. Access: Request access to the personal data we hold about you.
6.2. Correction: Request correction of inaccurate or incomplete data.
6.3. Erasure: Request deletion of your personal data, subject to legal obligations.
6.4. Restriction: Request restriction of processing in certain circumstances.
6.5. Objection: Object to processing based on legitimate interests or for direct marketing purposes.
6.6. Data Portability: Request transfer of your data to another service provider.
To exercise your rights, please contact us at admin@breakinghundred.org.
7. Security of Your Information
We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. However, no data transmission over the internet can be guaranteed as completely secure.
8. Third-Party Links
Our website may include links to third-party websites. We are not responsible for the privacy practices or content of these external sites.
9. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated revision date.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Breaking Hundred Circle CIC
admin@breakinghundred.org
Effective Date: 01 January 2025